Last update:09/30/2004 11:54 AM -0700

T.O.P.S.

Troop

Operations,

 Procedures &

 Standards

Troop 624
Revised Sep 2001

====work in progress pardon my mess====

 

I.  WHY THIS MANUAL

   The intent of TOPS is to provide a ready reference of the various Troop operations, expected standards, and procedures.  In laying these out in detail it is intended to enhance communication and understanding between Troop 624 Scouts, Troop Leaders, parents and guardians of participating Scouts, and our chartering organization. This document contains some of the Official BSA Policy and other information about Scouting and the Troop program.
   Any statement, implied or written in this set of policies, that contradicts policy as set forth by the Boy Scouts of America, shall be ruled null and void. Please feel free to contact your Troop 624 Committee or Scoutmaster if you have any questions.
   The Boy Scouts of America was incorporated to provide a program for community organizations that offers effective character, citizenship, and personal fitness training for youth.
   Specifically, the BSA endeavors to develop American citizens who are physically, mentally, and emotionally fit; have a high degree of self-reliance as evidenced in such qualities as initiative, courage, and resourcefulness; have personal values based on religious concepts; have the desire and skills to help others; understand the principles of the American social, economic, and governmental systems; are knowledgeable about and take pride in their American heritage and understand our nation's role in the world; have a keen respect for the basic rights of all people; and are prepared to participate in and give leadership to American society.
   Boy Scouting, one of three membership divisions of the BSA (the others are Cub Scouting and Venturing), is available to boys who have earned the Arrow of Light Award or have completed the fifth grade, or who are 11 through 17 years old, and subscribe to the Scout Oath and Law. The program achieves the BSA's objectives of developing character, citizenship, and personal fitness qualities among youth by focusing on a vigorous program of outdoor activities.

A.  The term "Troop" refers specifically to Troop 264, the term "Committee" refers to Troop 624's Troop Committee. The terms "Scout," "boy, or "youth" refer to the registered boy members of the Troop, and the term "Scouter" refers to the registered adult leaders of the Troop. The term "Policy" refers specifically to this document.

B.  The following Troop 624 TOPS manual is a Troop Committee approved set of rules, standards and guidelines used to facilitate a safe and smooth functioning Troop and is not an official policy nor official document of the Boy Scouts of America. As stated, this document is intended to provide for the safe, smooth and effective operation of Troop 624's activities, and to ensure that the Scouts have a safe, continuous, and well-rounded experience in Boy Scouts. This document should he used as the ideal approach to managing the Troop, and providing for the safety of Scouts and Scouters, and the continuity of the Troop.  It is intended to be a "living" document that changes as needed to fulfill and continue the mission of Boy Scouts of America.

C.  Any situation not provided for in this manual shall be resolved by the Scoutmaster, or the Committee if time permits.  The Scoutmaster shall always take whatever actions required in their judgment to ensure the Safety of all Scouts and adult leaders. The safety and well being of youth members shall always take precedence over any other item. It is stated and so noted that it is not possible to anticipate, and have ready a plan of action, for every possible event.  Therefore there exists a dependence on human interpretation, and a reliance on mature judgment to take any and all appropriate actions for the safe keeping of Scouts.  We have entrusted the Scoutmaster with sufficient authority to match the responsibility of so honored a position.

D.  TOPS becomes effective on the date it is formally adopted by the Troop Committee via a majority vote. Any amendments or rewriting are effective when approved by a minimum two-thirds majority vote of the Committee. Proposed amendments will be made available to each Troop Committee member at least 30 days prior to a vote.

E.  TOPS is to be made available to every family currently with the Troop and all incoming families, and both acceptance statements shall be signed by both the parent(s)/guardian(s) and the youth. Upon signing, the bottom portion of the last page is to be returned to the Scoutmaster for filing. The signed upper portion is to remain with the family's copy of the Policy.

F.  TOPS, ratified on              , is the Official manual for the operation of Troop 624 unless superceded by existing BSA policy. Previous editions are void, and this manual shall stand until amendments or a rewrite occurs.

 Table of Contents

II.    The Mission of the Boy Scouts of America

It is the mission of the Boy Scouts of America to serve others by helping to instill values in young people and in other ways prepare them to make ethical choices over their lifetime in achieving their full potential.

1. The purpose of the Boy Scouts of America BSA is to provide for boys an effective program designed to build desirable qualities of character, to train in the responsibilities of participating citizenship and leadership, and to develop in them personal fitness, thus to help in the development of American citizens who:

 Table of Contents

III.   AIMS AND METHODS OF THE SCOUTING PROGRAM

1. The Scouting program has three specific objectives, commonly referred to as the "Aims of Scouting." They are character development, citizenship training, and personal fitness. The methods by which the aims are achieved are listed below in random order to emphasize the equal importance of each.

2. Ideals. The ideals of Boy Scouting are spelled out in the Scout Oath, the Scout Law, the Scout motto, and the Scout slogan. The Boy Scout measures himself against these ideals and continually tries to improve. The goals are high, and, as he reaches for them, he has some control over what and who he becomes.

3. Patrols. The patrol method gives Boy Scouts an experience in group living and participating citizenship. It places responsibility on young shoulders and teaches boys how to accept it. The patrol method allows Scouts to interact in small groups where they can easily relate to each other. These small groups determine troop activities through their elected representatives.

4. Outdoor Programs. Boy Scouting is designed to take place outdoors. It is in the outdoor setting that Scouts share responsibilities and learn to live with one another. It is here that the skills and activities practiced at troop meetings come alive with purpose. Being close to nature helps Boy Scouts gain an appreciation for God's handiwork and humankind's place in it. The outdoors is the laboratory for Boy Scouts to learn ecology and practice conservation of nature's resources.

5. Advancement. Boy Scouting provides a series of surmountable obstacles and steps in overcoming them through the advancement method. The Boy Scout plans his advancement and progresses at his own pace as he meets each challenge. The Boy Scout is rewarded for each achievement, which helps him gain self-confidence. The steps in the advancement system help a Boy Scout grow in self-reliance and in the ability to help others.

6. Personal Growth. As Boy Scouts plan their activities and progress toward their goals, they experience personal growth. The Good Turn concept is a major part of the personal growth method of Boy Scouting. Boys grow as they participate in community service projects and do Good Turns for others. Probably no device is so successful in developing a basis for personal growth as the daily Good Turn. The religious emblems program also is a large part of the personal growth method. Frequent personal conferences with his Scoutmaster help each Boy Scout to determine his growth toward Scouting's aims.

7. Leadership Development. The Boy Scout program encourages boys to learn and practice leadership skills. Every Boy Scout has the opportunity to participate in both shared and total leadership situations. Understanding the concepts of leadership helps a boy accept the leadership role of others and guides him toward the citizenship aim of Scouting.

8. Uniform. The uniform makes the Boy Scout troop visible as a force for good and creates a positive youth image in the community. Boy Scouting is an action program, and wearing the uniform is an action that shows each Boy Scout's commitment to the aims and purposes of Scouting. The uniform gives the Boy Scout identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical attire for Boy Scout activities and provides a way for Boy Scouts to wear the badges that show what they have accomplished.

 Table of Contents

IV.    TROOP MISSION STATEMENT

    -It is the mission of this Troop to build, foster and maintain the high ideals and moral values of Boy Scouts of America.

    -In doing so we seek to build tomorrows leaders today in the school of the outdoors.

    -We seek to provide an outdoor program that is safe, educational, interesting and fun.

    -We are committed to assisting every Scout to advance in Scouting to the limits of their abilities and desires.

   We are called upon to provide a program for the youth of the Great Lakes area that promotes the aims of the Boy Scouts of America, that is:

- To build character
by developing self-reliance, self-discipline, self-confidence, and self-respect;

- To foster citizenship
by guiding Scouts to love their country, understand it and know its heritage and history, find joy in serving it;

- To develop fitness
including physical, mental, emotional, moral. Giving him skill and courage to do what his head and heart tell him is right;

    We are also tasked with using the methods of Scouting to maintain and expand the brotherhood of Scouting to make a vital difference in the lives of young people.

Our tasks are many yet the journey is filled with much joy and wonder.

Our responsibility is enormous yet the rewards will
last for the lifetime of our sons.

Our duty is clear yet the road ahead has yet to be built.

  Join your son, your Scout, your Troop in building that road into
the future where we can help ensure that
tomorrows leaders are Trustworthy,
Loyal, and possess the
moral courage to
do what is
right.

 Table of Contents

V.   INTRODUCTION TO THE TROOP

1. Welcome to Troop 624 Boy Scouts, chartered by the Great Lakes CPOA. This Troop was formed in March 1959. Scouting is an experience that is full of opportunities and learning that last a lifetime. YOU, AND YOUR SCOUT(s) ARE LIMITED ONLY BY YOUR OWN WILLINGNESS TO PARTICIPATE AND ADVANCE IN SCOUTING. THIS REQUIRES BOTH THE WORK OF THE SCOUT AND THE WILLING SUPPORT OF THE PARENT(s) OR GUARDIAN(s).

2. This document attempts to fully explain operation and standards of Troop 624. Please read it carefully and retain it for future reference. Periodic newsletters listing activities and other information for parent/guardians and Scouts will be distributed as needed.

3. The Troop will operate within the Boy Scouts of America and Northeast Illinois Council policies and guidelines.

4. It shall be noted throughout this document that the Scoutmaster (SM) of this Troop, as in most Troops, has a tremendous responsibility to bear. You will therefore also note that a very great deal of authority and trust is bestowed on the Scoutmaster to properly use that authority.

5. To all who read this document let it be known that Troop 624 has the highest degree of faith and confidence in our selected Scoutmaster. Remember that we put the well-being and safety of our children in their hands and it is therefore imperative that the SM has the corresponding authority to carry out this responsibility.

6. This is as is should be and needs to be in order for them to be able to exert the necessary authority required to run a SAFE and productive program. Therefore benefit of the doubt and the ability to make decisions to both ensure safety and keep discipline are empowered to the Scoutmaster above all others.

 Table of Contents

VI.    JOINING THE TROOP

General:  To seek out, encourage, and invite all boys aged 11 to 18 to join the Scouting movement. To accept and register any boy who desires to join the Troop upon receipt of the proper registration fees and dues. To operate the Troop with membership extended equally to all in a bond of brotherhood and comradeship.

1. Joining a Boy Scout Troop.   To become a Troop member a boy must:

2. Completion of Membership:  Membership will become effective upon receipt by the Scoutmaster of a completed application accompanied by appropriate fees and dues, and the receipt of a signed "Statement of Acceptance" of this Policy.

3. Dual membership:  Dual membership in a Boy Scout and Explorer program is allowed by the BSA, as both groups are a part of the Scouting movement.

4. ADULT LEADERS:  All boy Scout Troops are run solely by volunteers.  As such we are always in need of adults to assist us in running YOUR Troop. Although we understand that your time is valuable, so is ours.  Please do not assume that there is nothing you are needed for.  We want you to be part of the Troop and help us to teach the life skills in the school of the outdoors that will enable your Scout to be prepared for the world outside of your door. We fully expect you to volunteer to at least participate in one outing or event per year as an adult leader assisting the Scoutmaster with supervision, two deep leadership and or transportation of Scouts to and from an event.  If not you are expected to participate in the Troop Committee at some minimal level.  This Troop requires that at least one parent/guardian participate on a minimal level in support of their Scout and his Troop.  To do less than this is unjust and unfair to those who do volunteer their time. Your failure to participate at any level assumes that your time is more important that ours and shows a lack of support in what we strive to accomplish with YOUR SON.  Time invested in your Troop is time invested in your son, his future and ability to succeed in the world.  
Bottom line GET INVOLVED!

 Table of Contents

VII.    TWO DEEP LEADERSHIP

1. Two deep leadership is a fundamental "LAW", if you will, of Scouting.  "Two Deep Leadership" is defined as two adults whereas one of the two adults must be at least 21 years of age and "trained" in accordance with BSA rules.

2. Two Deep Leadership is required to be present for any and all Boy Scout meetings, events, and outings.

3. It is also required if transporting Scouts in vehicles where at least one of the Scouts present is not a parent or guardian of the adult.

4. Two deep leadership will always be in effect and enforced in this Troop.

5. It is the responsibility of the Scoutmaster to ensure and enforce two deep leadership is in place for all events, outings, or meetings.

6. The Scoutmaster is tasked to solicit and instruct those adults providing the two deep leadership in understand, and agreeing to, that they cannot leave as long until the requirement for two deep leadership has ceased for that event, outing, or meeting.  

7. If two deep leadership is not available for any planned or unplanned event, outing, or meeting that event, outing, or meeting shall be CANCELED.

8. Should a event, outing, or meeting have an adult who must to depart prior to the scheduled end from such a event, outing, or meeting which would cause a any "gap" or loss of two deep leadership, as defined above, then that event, outing, or meeting shall END IMMEDIATELY and all Scouts will go home or be taken home.

9. Two deep leadership protects our Scouts, our sons, and our adult leaders.  It helps to ensure the safety and well being of our Scouts by ensuring that no Scout is ever alone with only one adult leader not their parent/guardian.

10. This requirement is why we insist that parent/guardians participation at least one outing a year so that we can absolutely ensure that two deep leadership is always in place.

11. Without two deep leadership there is no Troop or Scouting program PERIOD.

 Table of Contents

VIII.    THE SCOUT UNIFORM

GENERAL POLICY:  The Boy Scouts of America is a uniformed organization. The uniform identifies the Scout as a member of the World Brotherhood of Scouting and should be worn with pride. The Official Boy Scout uniform instills a sense of belonging and pride in the Scouting movement.

A.   The Troop Committee requires all Scouts of the Troop 624 to secure and properly wear the approved complete Boy Scout uniform and insignia at all approved Troop and BSA meetings, events and activities, except work details and as otherwise excluded or dictated by the Scoutmaster.  At all times the uniform is to be clean and in good condition.  
B.   All adult leaders are expected to set an example by wearing the proper adult uniform.  
C.   Scouts are highly encouraged to wear optional items earned as a result of their participation in events/outings or election into the OA.  This demonstrates pride in those events or pride and a sense of belonging in the OA.  This is simply good advertising and promotes the mentoring process for the younger Scouts.

D. Note:  Scouts with financial restraints can have the uniform paid for by the Troop, depending upon circumstances and approved by the Troop Committee in a majority vote.]

1. The approved uniform shall consist of:

2.  Classes of Uniforms: The selected uniform of the day is as follows:

3. Uniform for Fund Raising:  The complete BSA Class "A" Scout uniform will be worn during fund raising functions unless not authorized by the Boy Scouts of America or requested by the Charter Organization and approved by Committee.

4. Uniform Inspections:  All Scouts are expected to be in the uniform prescribed by the Scoutmaster for that event. Uniform inspection will be conducted in accordance with the guide and instruction bulletins issued by the BSA National Council. Troop 24 shall perform a formal uniform inspection at least quarterly.  Scouts are expected to promptly remove all badges of office following their removal from office, election or appointment of a successor. The SM will conduct uniform inspections or a person designated by the Scoutmaster.

5. Uniform and Advancement:  The Scout uniform is to be worn properly at all times. All Scouts should be aware that proper wearing of the uniform is a part of demonstrating Scout Spirit, which is required for advancement to all ranks.

6. Uniform for Scoutmaster and Assistant Scoutmasters:  The Scoutmaster and Assistant Scoutmasters are expected to wear their uniforms at all meetings and activities.

7. Uniform Cost:  It is understood that the initial expense of a complete Scout uniform can be a financial burden on a new Scout family. A uniform exchange program is available to assist those Scouts who cannot afford to purchase the complete uniform upon joining. Families are asked to donate uniforms to this cause. Talk to your Scoutmaster for assistance. Scouts are encouraged to donate uniforms, which they have outgrown.

8. Uniform for Board of Review & Court of Honor:  All Scouts shall be in the full class "A" uniform when appearing before a Board of Review or at any Court of Honor. The merit badge sash may also be worn at the Board of Review and is required (if Merit badges have already been earned) at all Courts of Honor.  Failure to be in full uniform at a Board of Review or Court of Honor is considered to indicate a lack of ability to live by the Scout Oath and Law. Advance permission to appear out of uniform can be granted by the Scoutmaster on a very limited and case-by-case basis.

9. Traveling in Uniform:  All Scouts are required to wear the class "A" uniform while traveling to and from outings unless prescribed otherwise by the Scoutmaster.

10.  Piercings:  Earrings, nose rings and or any other body or facial piercings are not in keeping with the Boy Scout image and shall not be worn by Scouts or male adult leaders while at or participation in any Scout or Troop activity.

11.  Prohibited Items:  At no time during at or any BSA function or event shall a Scout wear anything depicting, advocating and or advertising the following:

Table of Contents

IX.     SCOUT MEETINGS

GENERAL POLICY:  To provide all Scouts in the Troop with the opportunity to progress in the Scouting Program and to encourage and instill the desire to participate regularly in Troop, Patrol, and in Troop Officer Meetings held to discuss, plan, organize and participate in Scouting activities. Also, to hold regular adult officer and Troop Committee meetings in support of the program outlined by the Troop Committee.

Participation/Attendance Requirements:

A.  The Troop will schedule various activities during the year for attendance of the complete Troop. These activities will include:

B.  Attendance Requirement:  It is to the individual Scout's benefit to attend regularly all these activities. Accordingly, a Scout is expected to attend at least 60% of these events to demonstrate Scout Spirit - a requirement for advancement in rank. All Scouts are encouraged to be in regular attendance at all Troop and Patrol activities. When unable to attend any meeting, each Scout must notify his Patrol Leader or SPL in advance of his intended absence. An absent Scout will be contacted by his Patrol Leader or SPL. The Troop Committee should review continued absences. Attendance at meetings and activities is considered necessary to demonstrate "Scouting Spirit".

C.  Troop Meetings:  A Scout must attend at least two Troop meetings per month to be eligible to attend the monthly outdoor activity. This is to ensure that he knows all of the requirements for the activity such as equipment needs, safety knowledge, and skills needed, fees, etc. The Scoutmaster on an individual case-by-case basis may waive this if the circumstances warrant special consideration.

D.  Excusable Absence:  The Troop realizes that there are times when a Scout cannot attend meetings and activities. Events such as school activities, homework, family events, vacations, etc., are excusable absences when known in advance and not used as an habitual reason/excuse circumvent participation requirements. Therefore, if a Scout cannot attend a meeting, he is required to notify his Patrol Leader, or the Senior Patrol Leader and explain his absence.

E.  Boy Scout Attendance Pin:  A Scout who attends 85% of the scheduled activities for one year (February through January) can be awarded the Boy Scout Attendance Pin.

F.  6/3 Inactive Rule:  A Scout who is absent from all Troop activities for more than six weeks, or who misses the Troop outdoor activity for three consecutive months, will be required to have a Scoutmaster's conference with at least one parent or guardian present, if this requirement is not met the Scout will be placed in an "inactive status" with the resulting consequences of such status as explained in the ".

G.  Patrol Leader Council:

Optional Participants:  Troop Scribe, OA Rep, and Quartermaster

    Table of Contents

X.     TRANSFER OF REGISTRATION

1. Advancement Record:  When a Scout transfers to or from another Troop, he shall review his advancement record with the Advancement Chairman. When leaving he shall request that his records be forwarded to his new Troop or else be given to his parent/guardians.

2. ISA:  The balance, if any, remaining in the Scout's ISA account upon his leaving the Troop will ONLY be forwarded to the Scouts new Troop and only after his parent(s)/guardian(s) have requested it and provided the new Troop number and mailing address. The Troop check will be made out to that TROOP. If no request is made then after 3 months the remaining balance will be transferred into the Troop general account.  At no time will a Troop check be "cut" to the parent/guardians for ISA balance even with the promise that it will go to the next Troop.  Note: ISA money is earned in the name of Scouting

    Table of Contents

XI.    TERMINATION OF MEMBERSHIP

A.  A Scout may have his membership in the Troop terminated for any of the following reasons.

1. He transfers to another Scout Unit AND does not desire to be "dual" registered.

2. The parent/guardian decides not to have their Scout remain active.

3. He does not Live by the principles of the Scout Oath and Law, and his membership is terminated by action of the Patrol Leaders Council or Scoutmaster with concurrence of the Troop Committee MAJORITY VOTE.

4. Inability and or refusal of parents/guardians to meet participation or financial requirements.  Note financial requirements can be partially or completely waived depending upon circumstances and approved by the Troop Committee in a majority vote.

    Table of Contents

XII.   CODE of CONDUCT

A.  POLICY:

1. Scouts are required to attend and be prompt to all scheduled meetings and activities.

2. Scouts are to maintain good behavior and follow the Code of Conduct.

3. Scouts not following the Code of Conduct may, at the discretion of the Scouters, be asked to leave the meeting or activity and/or have their parents or guardians pick up the Scout from the meeting or activity.

4. The Scout will be welcomed back at the next meeting, only if attended by a parent/guardian for the entire meeting time, or activity unless specifically asked to terminate membership after recommendation by the Scoutmaster & concurrence of the Committee.

B.  Code of Conduct: The Code of Conduct for members of the Troop, Scouts, and Scouters is the Boy Scout Law:

1. Trustworthy: Besides telling the truth, dependability is just as important in your relationship with your fellow Scouts and Scout Leaders.

2. Loyal: The Troop is a family in the community of Scouting and other Troops are extensions of our family, they deserve to be treated as family.

3. Helpful: New Scouts look to older Scouts as role models, you should be generous with your skills and be aware of your behavior. The older Scouts must live up to their responsibility to pass on what they have learned. Younger Scouts also need to be aware of their responsibilities and behavior.

4. Friendly: All Scouts are part of the brotherhood, and appreciation of different customs and styles of behavior or dress are part of being friendly. A Scout should not criticize another for practicing their customs or beliefs.

5. Courteous: Good manners are minimum standards and make social interactions work with all types of people. The Scout shall endeavor to be punctual and respect others' value of time.

6. Kind: At about 15 years of age, muscle mass increases dramatically in males ... the 11 to 14 year old Scout can't really compete on the same physical level. The older Scout needs to understand this difference and act accordingly. No Scout should let looks or personality be a major influence in how they act with fellow human, beings.

7. Obedient: Scout Laws and community laws have the same goal and that is to prevent chaos while minimizing limitation of freedoms. Whether a law is good or bad does not change the law.

8. Cheerful: "Cheerful Service" is the motto of the Order of the Arrow, but should be a guideline for all of us. Requests from your adult or youth leadership should not be answered with looks of anger or disgust. The family has to function together and bothersome tasks happen to all of us.

9. Thrifty: Besides money, natural resources have to be conserved; besides these, time and property should be used with the realization that they are not endless.

10. Brave: Part of being Scout-like is having courage regarding personal convictions while not being reckless or having a mindless macho approach in your relationship with others.

11. Clean: A Scout keeps his mind and body fit and clean, and associates with others who believe in these same ideals. A Scout is expected to leave for camp outs or: arrive for Troop functions with clean clothes and clean body. Abusive or foul language is inappropriate to the Scouting movement and disrespect to others, as are racial slurs, ridicule and insults.

12. Reverent: A Scout is respectful and tolerant of all religions and faiths, and is faithful in his' own religious duties.

C.  Handling of Violations:   Violations of this Code of Conduct will be handled through a Formal Hearing held by the Patrol Leaders Council. All Scouts will be bound by their findings except where termination of membership is involved which will be approved only at the Committee level with a majority vote.

D.   SCOUT/SCOUTER CONDUCT:

1. The use of profane or unclean language will not be tolerated at any Troop function by Scouts or Adults.

2. The will be NO initiation ceremonies such as hazing or other demeaning actions or abuse or misuse of property by any Scout/Scouter to another Scout or leader.

3. The use of alcoholic beverages, controlled substances, tobacco, or fireworks is prohibited at all BSA functions.

4. The Scout Sign is to be respected at all times. It will be used to attract attention to the leader and to signify that quiet is required.

5. The Senior Patrol Leader and all Troop leaders are to be shown respect by all Scouts. Scouts and leaders alike will demonstrate mutual respect.

6. Scouts are expected to follow the Scout Oath, Scout Law, the Outdoor Code, and the Boy Scouts of America Guide to Safe Scouting at all times.

    Table of Contents

XIII.    ADVANCEMENT

GENERAL POLICY:  To provide a planned program to each Scout in the Troop with the opportunity to grow and develop through experiences in Scout teamwork, Scout craft and Scout spirit and as a result, advance in rank from Scout to Eagle in a steady process of preparation, qualification, review and recognition. It is recognized that advancement is not the desired end, but is simply the direct result of what has taken place, the growth and development of a Scout in knowledge, skills, Scout spirit and ideals. Parents/guardians must note that unlike Cub and Webelos Scouting that they are NOT authorized to sign off items in their Scouts Handbook. The Scoutmaster will designate a reasonable number of Trained and registered adults to sign off advancement items in Scout handbooks.  The Scoutmaster will make these selected adults known to both the Scouts and the Committee

1. All Scouts are encouraged to advance as far as possible with the objective of striving towards the rank of Eagle Scout.

2. The recommended standard for advancement will be at least First Class Scout within the first 18 months, and one rank each 18 months thereafter.

3. The Scoutmaster and/or a designated adult leader and/or the Advancement Chairperson shall meet and counsel with each Scout (and parent(s)/guardian's) if deemed advisable) upon advancement in rank or if the above recommended time periods are not met. At this meeting, each Scout will be asked to commit himself to a definite goal date for his next rank.

4. All Scouts shall be provided the following opportunities for advancement:

5. Approvals of qualification for the various advancement tests are:

6. The Scoutmaster or an adult assigned by the Scoutmaster shall hold a personal conference with each Scout following the completion of all rank advancement requirements to determine that the Scout is learning the true principles and purposes of Scouting. Prior to the conference, the Troop Treasurer will provide the Scoutmaster with a list of those Scouts whose dues are in arrears, whose registration is not current, or whose other financial responsibilities are in arrears. All Scouts in arrears must clear up their obligations before they are eligible to appear before the Board of Review.

7. Merit Badge advancement requires approval and signature of the Scoutmaster on the Merit Badge Card prior to contacting the appropriate Merit Badge Counselor. It is the Scout's responsibility to obtain the Scoutmaster's signature and approval.
a.  "Blue Cards"  A blue card is perforated in three sections:
    1. The "Application for Merit Badge" section.
    2. The "Applicant's Record" section
    3. And the "Counselor's Record" section.
The Scout keeps the card intact. The counselor will fill out the requirement section as it is completed. When the Scout has completed the Merit Badge, the counselor will tear off the "Counselor's Record portion section and keep it. The Scout will separate the remaining two sections. The Application for Merit Badge section is to be delivered to the Troop's Advancement Chairman at the soonest opportunity. The Applicant's Record section of the blue card is retained by the Scout after it is completed and signed. The Scout must retain this section permanently. It will be needed when he is ready to submit his completed Eagle Scout application to the National Scout Office in Dallas, Texas. In making this application, the Scout must be able to prove the receipt of all the merit badges listed in the application. Carefully keeping and safeguarding these blue cards will substantially facilitate this whole Eagle Application process.
b.  The Advancement Chairman will enter the Merit Badge into the Troop record and, before the next Court of Honor, the district record. The Scout will receive the Merit Badge at the next Court of Honor.

8. The Troop Committee or the Advancement Chairperson shall conduct a Board of review, at a location designated by the Advancement Chairperson, for each Scout recommended for advancement by the Scoutmaster or authorized assistant in accordance with BSA guidelines. It shall be the responsibility of the Scout to request a Scoutmaster's Conference and Board of Review with the SPL. The SPL will contact the Scoutmaster to schedule a Board of Review with the Advancement Chairperson. In addition, each Scout is required to obtain all signatures and advancement documents prior to the Board of Review.

9. The Troop shall schedule a minimum of three Courts of Honor each year. Boards of Review will be held upon the request of the Scoutmaster.

10. Scouts appearing before the Board of Review shall be in the Class "A" uniform and shall have his Advancement record signed by the Scoutmaster; and his Boy Scout Handbook.

11. Scouts appearing at a Court of Honor for advancement, award or appointment of office shall be in the Class "A" uniform. Parent(s)/Guardian's) are urged and expected to be in attendance.

12.  Service Stars can be awarded on the Scout's anniversary of joining Boy Scouts.

    Table of Contents

XIV.    TROOP OPERATION

1.  Patrol Method & the PLC:  What make Boy Scout unique from Webelos and cub Scouting is that in Boy Scouts the Troop is intended to be run by the Scouts themselves.  This is referred to as the Patrol Method. So far as is possible, Troop 24 will be governed by the Patrol Leaders Council ("PLC") and run by Patrols. The voting members of the PLC are the Junior Assistant Scoutmaster(s) ("JASM") who will act as peer counselor(s), Senior Patrol Leader ("SPL") who is also its chairman, the Assistant Senior Patrol Leader(s) ("ASPL"), the Troop Order of the Arrow Representative (OA Rep.), Troop Guide, and the Patrol Leaders. Appointed Troop officers may serve as nonvoting members of the PLC.

2. PLC Responsibility:  The PLC will have the responsibility for:

3. Scoutmasters Role:  The Scoutmaster serves as coach/counselor to the PLC and may veto any of its decisions. The Scoutmaster or the Scoutmaster's representative must be present at all meetings of the PLC and Two-deep leadership is mandatory.

4. Scoutmaster Authority:  On all Troop outings and activities, the Scoutmaster's word is essentially the law. Failure to obey the Scoutmaster can result in a phone call to the Parent(s)/Guardian(s) to come pick up their Scout no matter what the time or distance! A troop "Permission Slip" is required for all outings and will include the requirement that a parent/guardian or other chosen adult will be available for the entire planned time frame of the outing to go and retrieve their Scout for any reason.  
   All Scouts will obey and show respect for all adults at any and all BSA activities at all times.  This is the norm not the exception.  For Scouts on medication for hyperactivity or other types of disorders known to cause behavioral problems it is most highly recommended that a parent/guardian attend several of the first few meetings and outings to assist both their Scout and the Scoutmaster.     The Scoutmaster has the option and authority to deny Scouts with behavioral problems from attending any and all BSA activities without a parent/guardian to assist in controlling their child. 
    The Scoutmaster may assign leadership to another adult for a specific activity (ies), in which case that adult will act in the Scoutmaster's behalf with all the authority of the registered Scoutmaster.

    Table of Contents

XV.    TROOP COMMITTEE

A. Purpose:

1. The Troop Committee's purpose is to ensure the Scoutmaster has everything they need to run a safe and productive Scouting program.

2. The Committee also is tasked with ensuring that the Troop program meets the mission and ideals of Boy Scouts of America.

3. The Committee is also tasked with oversight of the Scoutmaster and the Troop program.

4. Troop 24 is run by an all-volunteer corps of registered leaders, typically they are the family members of Scouts and other adults interested in promoting the official program of the Boy Scouts of America.

B. Parent/Guardian Participation:

1. Each family is encouraged and expected to provide at least one adult family member to serve as a registered leader OR volunteer to participate in one multi day (weekend) outing a year in order to provide two deep leadership.

2. Positions available to adults include the Scoutmaster, Assistant Scoutmasters, or members of the Troop 24 Committee such as fund raising, assist with special events etc.

3. Adults who volunteer and register as leaders are expected to serve for a minimum of one year and attend required Training.

4. Without this minimum commitment the time taken out by other adult leaders to train and "bring-up-to-speed" if you will would be counter productive.

5. If a parent cannot meet this level of commitment then they should consider volunteering to pitch in to assist in one or more of the many other areas such as assisting the Scoutmaster or Committee to run their Troop.

C. Requirements:   Each adult submitting application for membership as a volunteer leader shall meet the requirements as specified by the BSA and must be approved at a minimum by the Committee Chairman and the Chartered Organization Representative, and a Council representative.

D. Registration Forms:   Registration forms may be obtained from the Committee Chairman or Scoutmaster. Completed forms must be returned to the Committee Chairman.

E. Registration Fees:   Initial registration fees for any adult joining Troop 624 are been set by the Troop Committee, currently at $8.00. Recharter fees are due each January prior to the Troop's recharter in February. The Committee will set these fees annually.

F. Term of Office:  The term of office for every adult leadership position is a maximum of two years.  However any adult leader may retain his or her current position if desired and there is no other qualified adult desiring that position.  In such a case where one or more adult desires to take or remain in a position then the Committee shall vote by secret ballot. In the event of a tie vote there will be a coin toss by the CC (or COR or Treasurer), the incumbent (if applicable) or eldest will call the toss and the results will be final.  Coin must lay completely horizontal to be valid toss.

F. Roster:   The Committee Chairman will maintain a roster of registered adults.

G. Committee Voting:   Voting is done by the Troop Committee on matters of adult Troop leader positions, finance, expenditure of funds, and policy only with a quorum. A quorum is established with 51% or more of the voting members present. A motion will be said to be carried if greater than 50% of the quorum present votes in its favor.  Note however there are some issues that will require a larger majority vote and they are described in this document.

H. Voting and the Scoutmaster:   Normally the Scoutmaster is NOT a voting member of the Committee. In the event there are an even number of voting eligible Committee members in the quorum present and there is a tie vote then an only then will the Scoutmaster have a vote and only for each vote that meet those exact circumstances.

I. Voting Requirements:   Voting members of the Troop 24 Committee must meet the following requirements:

1. Complete the application process to become an adult member of Troop 24, including payment of the $ 8.00 registration fee, or complete an application to become dual-registered with another Scout unit or district.

2. Be an active member of the Committee, defined as a member who has not missed more than 2 consecutive scheduled Committee Meetings.

J.  Revocation/Reinstatement of Voting Privilege:   Voting privileges will be revoked for the following reasons:

1. Absence from three consecutive committee meetings

2. Withdrawing self from the list of voting members,

3. Resigning from the committee.

4. Reinstatement as a voting member can only be completed by a majority vote of the current voting membership.

K.  Approval and Forced Termination of Adult Applicants:

1. Approval:   Adults wishing to volunteer as adult leaders must truthfully and completely fill out an official BSA "Adult Application" form.  This form requires the approval signature of both the Committee Chairman and Charter Organization Head or the Charter Organization Representative.  The one exception is for the position of Charter Organization Representative whose application will be signed by the Committee Chairman and the Charter Organization Head.

2. Forced Termination:  The authority to revoke or terminate the membership (or Fire) of a registered adult leader shall normally be the same authority as the "Approval" to accept membership.  For all positions except Scoutmaster, Committee Chairman (CC) and the Charter Organization Representative (COR) the following procedure will be used:
   a.  The CC and the COR must BOTH agree that there are sufficient grounds for revoking the membership of an adult leader.
   b.  Then the CC or the COR shall present relevant facts to the Committee. The decision of the CC and COR is binding unless the Committee successfully motions and votes by majority to the contrary, the Scoutmaster may cast a vote in the case of a tie.
   c.  The effective time and date of termination will be set by the CC.    
   
   Firing the Scoutmaster:  To revoke or terminate the membership/registration of the Scoutmaster requires all the above conditions and a mandatory Committee vote of two thirds or more agreeing to such action. The CC will decide in the case of a tie.
   
   Firing the Committee chairman or Chart. Org. Rep:   To revoke or terminate the membership/registration of the CC or COR requires that a mandatory Committee vote of two thirds or more of the voting Committee members agree to such action. The Scoutmaster may cast a vote in the case of a tie.
   
   Reinstatement of Membership:  To re-register or be reinstated as an adult leader in any capacity will require that the same requirements used for the termination of such an individual be used for acceptance prior to approval signatures given on a new BSA Adult Application.

3. Common Reasons for Termination:   Some of the more common, but not all, of the reasons for termination are:
   a.  Failure to perform and or participate at a minimum level of requirement for the position held.
   b.  Theft or personal, private or government property.
   c.  Conviction of a felony.
   d.  Conviction of a misdemeanor, which tend to bring discredit to Scouting or the Charter Organization.
   e.  Violation of Youth Protection that is considered to be flagrant and or of a repeating nature.
   f.  Malicious harming or malicious treatment of any Boy Scout in the Troop.
   g.  Falsification of the BSA Adult Application data.
   h.  Omission of data on the BSA Adult Application for the purpose of avoiding any screening process pursuant to obtaining membership.
   i.  Homosexuality, weather declared, demonstrated, or stated. Or any public advocating of homosexuals as Scout Leaders, which contradicts BSA Policy.
   j.  Advocating and or promoting homosexuality or "alternative lifestyles" in actions, writings or speech to Scouts.
   k.  Failure to abide by the policies and standards of the BSA and this Troop.
   l.  Failure to properly respond to requests and communications with the other adult leaders.
   m.  Demonstrated pattern of action and or words that tend to disrupt, impede or provoke adult leaders in the performance of their duties.   

    Table of Contents

XVI.    TROOP FINANCIAL OPERATION

A.  Troop Treasury

1. Responsibility/Supervision:   All Troop funds will be under the direct and constant supervision of the elected Troop Treasurer with oversight by the Troop Committee.

2. Record Keeping:   The Treasurer is tasked with maintaining accurate and up to date records of the checking, savings and ISA accounts. The Treasurer is tasked with having regular (typically monthly) statements mailed to his/her address and to retain those statements for a period of at least 5 years.

3. Reporting:  
   a.  The Treasurer shall deliver or make a report available to the Committee at each regularly scheduled Committee meeting.
   b.  In the event that the Treasurer is unable to attend the regularly scheduled Committee meeting they shall ensure a written report is delivered to the Committee Chairman (CC) or Scoutmaster if the CC is also unavailable in advance of that meeting.
   c.  The Treasurer shall provide a detailed "End of Year" report to the Committee Chairman at the 1st Committee meeting of the new calendar year.
   d.  This End of Year report shall detail the expenditure of all funds in the previous calendar year.  This report will be made a part of the Committee Minutes and be used as a reference for future fund raising goals.   

4. Inspection/Audits:  
   a.  The Troop financial records will be available for inspection by any parent/guardian of a registered Scout or registered adult leader in Troop 24 upon request to the Troop Committee Chairman.
   b.  The Committee Chairman shall arrange with the Troop Treasurer a conveinent time, typically at a Troop weekly meeting or monthly Committee meeting for the requestor to examine the records in the presence of the Troop Treasurer.
   c.  Any issues arising from this inspection not resolved between the Treasurer and the requestor may be addressed to the Troop Committee at the next scheduled Committee meeting if time permits.
   d.  It is recommended that, as with all issues for discussion at a Committee meeting, that these issues be sent or made known to the Committee Chairman in advance of the next scheduled Committee meeting in order that the Committee Chairman can place said issues on the agenda.

5. Expenditures of Funds:
   a.  All expenditures of funds must be approved by the Troop Committee, with the exception of the Scoutmaster who can spend up to $60.00 per month on program supplies or outings without Committee approval.  Exception to this are the three or less members who are approved by the Committee and listed by name at the Scout Shop to spend Troop funds on account at the NEIC Scout Shop.  The three or less adults on this Scout Shop account will normally include the Advancement Chairman and any two other registered adult Troop 624 leaders.
   b.  In both cases they shall notify the Troop Treasurer as to the exact amount spent and provide receipts as soon as it is convenient.
   c.  In both cases the Troop Treasurer will include these expenditures in their regular Report to the Troop Committee.
   d.  All Troop Checks require the signatures of two registered leaders who have been approved by the Committee and whose names are on account at the bank.

6. Audits:  
   a.  Audits will be completed by at least two adults and the current Treasurer. Both of the two adults must be approved in advance by the Committee and one must be a Committee member.  The Committee will strive to not have both adults be husband and wife.
   b.  In the event that a Treasurer departs or resigns and is unwilling or unable to participate in an audit then three adults will be required, two of which must be Committee members.  The Committee will strive to not have both adults be husband and wife.
   c.  An audit is required every year and shall be referred to as the annual audit.
   d.  An audit shall also be preformed upon a change in Treasurer or by request of a Committee majority vote.
   e.  The Committee Chairman shall be responsible for ensuring the required audits take place.
   f.  The Committee Chairman shall solicit volunteers to conduct the audit.
   g.  In the absence of volunteers from the Committee and parents the Charter Organization Representative (COR) shall solicit the Charter Organization for assistance.
   h.  The COR shall notify the Charter Organization of a change in Treasurer and intent to perform an audit along with a continued standing invitation to observe any and all audits.
   i.  The Charter Organization may request, and will be given if requested, a written report of any audit.
    

B. Dues

1. All Scouts are required to pay $50.00 per year dues to help offset the cost of Troop operation.

2. Dues are payable at $25.00 per half year, by January 1 and July 1.

3. Dues are prorated for those Scouts transferring into or out of the Troop, with $1.00 per week assessed until the next dues collection date or Scout transfers.

4. Money is paid to the Troop Treasurer for deposit in the Troop account.

5. The Treasurer will maintain a record of dues paid.

6. Dues may be paid from the Scouts Individual Scout Account (ISA).

7. Scouts who fail to pay their dues (6 consecutive weeks past due) or activity fees will be restricted from the following until money due is paid up: